Student Employment

Clemson University offers employment opportunities for eligible undergraduate and graduate students through hourly part-time jobs, assistantships and the University Professional Internship and Co-op (UPIC) Programs.

Resources

• Time Capture System Instructions (PDF)
• Student Change/Hire Form (PDF)
• Direct Deposit Instructions
• Student Health Insurance Plan (SHIP)

Relevant Policies

• Undergraduate Student Workers Policy
• Undergraduate Student Employment Pay Scale Policy
• Graduate Student Workers Policy

Employment Options

• Residential Community Mentors
• Desk Assistants
• Summer Programs Staff
• Dining Staff

For more information on available positions, requirements and the application process, visit the Clemson Home employment page.

The Federal Work-Study (FWS) program provides jobs for undergraduate and graduate students who have established financial need through the submission of the FAFSA. FWS assistance will be awarded first to those with the greatest amount of financial need if demand exceeds available funds.

FWS Requirements:

• Students must be enrolled full-time (9 graduate credit hours/12+ undergraduate credit hours) for each fall and spring semester.
• Students must maintain satisfactory academic progress.
• Students who wish to continue as FWS employees must reapply annually.

Ready to Apply?

Students interested in applying to the FWS program can locate current job listings through Clemson’s Federal Work Study Job Board. To receive priority consideration, the federal processor must receive the student’s FAFSA by January 2 for freshmen and April 1 for upperclassmen and graduate students.

Students pursuing a graduate degree at Clemson University have the opportunity to participate in assistantship positions pertaining to their field of study. Students can work a 9-month appointment (academic year) or a 12-month appointment (annual year).

Graduate Assistantship Requirements:

• Graduate assistants must maintain full-time enrollment (9 graduate credit hours during each fall and spring semester).
• Students must not be employed in full-time positions inside or outside the University.
• In addition to recording paid service hours, graduate assistants must also record their time off through the Time Capture System every week. For more information on the importance of recording working hours and instructions, please review the Graduate Student Workers Policy.

For information on graduate assistantship eligibility for international students, please visit the International Services webpage.

For more information on graduate student employment, please reference the Graduate School Policies and Procedures Handbook.

Ready to Apply?

Graduate students interested in applying for an assistantship should make direct contact with the department, college, or unit of interest for specific requirements and application deadlines.

International students must maintain satisfactory academic progress and have an F-1 visa, J-1 visa or Employment Authorization Document (EAD Card, I-94 or DHS Approval Notice I-797A) to be eligible for on-campus employment. On-campus employment is secondary to the pursuit of a degree at Clemson University, therefore, international students must maintain full-time enrollment to be employed on campus. To work off campus, international students must obtain work authorization (OPT, CPT, EAD, Academic Training) through the sponsor institution (Clemson University) and/or DHS/USCIS. Contact International Services at is@clemson.edu for more information.

Clemson University offers part-time employment opportunities for eligible undergraduate and graduate students.

Part-Time Employment Requirements:

• Students must be enrolled as a full-time or part-time student.
• Students must maintain a cumulative GPA of 2.0.
• Students must abide by the student work hour limitations.
• Students must abide by the student worker policies.
  • Undergraduate Student Workers Policy
  • Graduate Student Workers Policy

  Ready to Apply?

  Students looking for part-time on-campus jobs can locate available positions at ClemsonJobLink and through the Center for Career and Professional Development located on the third floor of the Hendrix Student Center.

  The University Professional Internship and Co-op (UPIC) program offers over 900 paid internship positions annually, where undergraduate students work alongside Clemson University faculty and staff while partaking in internships/Co-ops directly related to their major or field of interest. All UPIC internships are documented on student transcripts as INT and are only available to undergraduate students.

  UPIC Requirements:

  • Students must have completed at least one full semester at Clemson.
  • Students must register for an INT course during the registration period.
  • Part-time interns (working 12-15 hours/week) must be enrolled full-time (12+ credit hours) during both fall and spring semesters while obtaining a minimum cumulative GPA of 2.0 throughout the duration of internship.
  • Full-time interns (working 28 hours/week) are NOT required to be enrolled full-time (12+ credit hours), but they must maintain a minimum cumulative GPA of 2.0 and be enrolled in the INT course for their specific internship.

  Ready to Apply?

  Students interested in applying to UPIC internship/Co-op positions or hourly on-campus/off-campus jobs can locate current job openings through ClemsonJobLink.

  UPIC opportunities are typically posted in mid-October (spring internships) and mid-March (summer and fall internships).

  Student Employee Forms

  All new employees must complete an I-9 Form and provide acceptable identification and documentation such as a valid U.S. passport or an official copy of a birth certificate and photo ID to verify their identity and authorization to work in the United States. An original Social Security Card is also required for all employees. International students complete the I-9 Form during the hiring approval process by the International Employment Unit. Visit the International Employee Hiring Instructions for more information. Individuals who have previously submitted an I-9 Form to Clemson University (i.e., rehires) are not required to submit a new I-9 Form when continuing their position or beginning a new one at Clemson University if there has been no break in service. For more information on the I-9 Form, visit the I-9 Employment Eligibility Verification webpage. Additional information on completing the I-9 will be provided by your department.

  All new student employees must enroll in direct deposit through Employee Self Service. For instructions on setting up direct deposit information and how to navigate Employee Self Service, visit the Payroll Direct Deposit webpage. It is the employee’s responsibility to accurately add their account information and maintain their accounts (edits, changes, deletes). Employees may use their Employee Self Service portal to locate pay stubs and W-2 forms.

  New student employees must complete a W-4 form for tax purposes. Instructions on completing the W-4 Form can be found on the W-4 Link & Instructions webpage. International students complete the W-4 forms during the hiring approval process through the International Employment Unit. Visit the International Employee Hiring Instructions for more information.

  New student employees will not complete the W-2 form or IRS Form 1095-C upon hiring; instead, these forms will be provided at the end of the working year for tax purposes. However, new student employees should access the Tax Documents tab in their Employee Self Service portal upon hiring to consent to later receive these forms electronically.

  Employees can learn how to update their personal information, business information, legal name, preferred name and information with benefits vendors on the Update Your Information webpage.

  Work Hour Limitations

  All student employees at Clemson University are subject to work hour limitations. Graduate and undergraduate student employees are limited to a cumulative total of 28 paid service hours per week.

  Federal law limits international student employees on F-1 and J-1 visas to a maximum of 20 cumulative (all paid service hours + volunteer hours) working hours per week while classes are in session. During holidays and summer, international students may work up to 28 hours per week. The dates of undergraduate and graduate international student employee work periods are located on the International Student Work Calendar.

  Students may occupy multiple jobs with the University provided that the cumulative total of working hours does not exceed the applicable (28/20) cap per week and the secondary hiring department has received approval from the primary hiring department prior to assigning work.

  It is the shared responsibility of the hiring department(s) and the student employees to ensure that their cumulative working hours are accurately reported and do not exceed the applicable cap (28/20). Exceeding the hourly cap or inaccurately reporting hours may result in disciplinary action, up to and including termination, for the student employee and/or the student employee’s supervisor.

  Student Employment FAQ

  Students may occupy multiple jobs with the University provided that the cumulative total of working hours does not exceed the applicable (28/20) cap per week and the secondary hiring department has received approval from the primary hiring department prior to assigning work.

  Graduate and undergraduate students are limited to a cumulative total of 28 working hours per week. Undergraduate and graduate international student workers on F-1 and J-1 visas may work a maximum of 20 hours per week while classes are in session. During holidays and summer, international students may work up to 28 hours per week.

  Graduate assistants and resident assistants must record their hours worked and time off through the Time Capture System every week. Other student employees should meet with their supervisor to determine the best way to record their working hours and/or time off.

  Student employees are paid through direct deposit. For instructions on setting up direct deposit, visit the Payroll Direct Deposit webpage.

  No, W-2s are issued as one document from one employer, so all jobs for that employer are on one form.